Vehicle Assignments

📖 Afaqy Knowledge Base / Tepra / Fleet / Vehicle Assignments

CONTENTS

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IVMS

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Fleet

The Vehicle Assignments section allows you to assign vehicles to users or user groups for specific durations. This helps ensure accountability and track usage by operator, making it easier to organize reports, inspections, and service logs.

View

The page is divided into three status tabs:

Past: Displays previous assignments that have ended
Current: Shows active, ongoing assignments
Future: Lists upcoming, scheduled assignments

Columns include:

Vehicle Name
Plate Number
Assigned To (User or Group)
Start Date
End Date
Status

Filter and search by:

Vehicle
Assigned User or Group
Date range
Assignment status

Assign

To assign a vehicle:

Click + Add Assignment
Fill out the assignment form:

Vehicle (dropdown)
Assigned To: Select a user or group
Shift: Optional — defaults to No Shift
Start Date and End Date
Start Odometer + option to Void this value
End Odometer + option to Void this value
Start Engine Hours + option to Void
End Engine Hours + option to Void
Comment: Add context or notes for the assignment
Send Email Notification: Check to notify the assigned user by email

Click Save to confirm the assignment

Actions

Edit Assignment: Click the ⋮ menu beside any record to modify the assignment period, values, or recipient
End Assignment: Terminate an active assignment early
Export the assignment history to Excel for analysis

Quick Control Panel

Accessible from the top-right menu, this panel allows you to:

Export data to:

CSV file
XLS file
XLSX file
PDF file

Import assignment data from a file (supports: .csv, .xls, .xlsx)

ℹ️ All odometer and engine hour values are optional but can be enforced based on your configuration. Use the Void checkboxes to ignore specific fields if needed.