Preventive Maintenance

📖 Afaqy Knowledge Base / Tepra / Fleet / Preventive Maintenance

CONTENTS

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Introduction

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Tepra Connect

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Tepra Core

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IVMS

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Fleet

The Preventive Maintenance section allows users to create recurring maintenance plans triggered by mileage, engine hours, or time. These plans ensure proactive servicing based on real operational data.

View

All maintenance plans are listed in a table view
Each row displays:

Vehicles Name / Plate number
Service Task Schedule
Next Recurrence
Last Service Date
Actions

Filter

A collapsible filter panel is available on the left side. It includes:

Vehicle Name (dropdown)
Service Task (dropdown)
Schedule Distance

Slider with “from” and “to” values in KM

Next Recurrence

Slider with “from” and “to” values in KM

Rate (Days/Months)
Click Apply Filters to narrow the results.

Create

To define a new preventive maintenance plan:

Click + Add New
Choose how to apply the plan:

By Vehicle: Assign specific units
By Vehicle Type: Apply the plan to all vehicles of a selected type

Select:

Vehicle(s) or Vehicle Type (required)

Choose the Service Type:

By Service Task: Choose a specific task (e.g., "A/C Evaporator Replacement")
By Service Group: Optional grouping if configured

Set up Schedule Triggers — you can enable one or more:

Distance

Schedule Distance (KM)
Reminder Distance (KM)

Engine Hour

Schedule Engine Hour
Reminder Engine Hour

Time

Schedule Time (value + unit in Months)
Reminder Time (value + unit in Days)

Optional:

Enable Email Notification checkbox to notify responsible users

Click Save to activate the plan

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You can mix and match scheduling methods (e.g., distance + time), and each trigger can have its own reminder threshold.

Actions

Edit any existing plan
Delete a plan
Reassign Vehicles to/from an existing plan

ℹ️ To log completed service actions, use the Work Order module — this section is for scheduling only.